American Heritage University of Southern California

Student Identity Verification

Student Identity Verification Policy

Purpose and Scope

This policy applies to all distance education courses or programs offered by American Heritage University of Southern California, beginning with the application for admission and continuing through to a student’s graduation, transfer, or withdrawal from study. The purpose of this policy is to ensure that AHUSC operates in compliance with the provisions of the United States Federal Higher Education Opportunity Act (HEOA) concerning the verification of student identity in distance education.

The HEOA requires that institutions offering distance education or correspondence courses, or programs have processes in place to ensure that the student registering for a course is the same student who participates in the course or receives course credit.  The Act requires that institutions use one of the following three methods:

  • A secure login and pass code;
  • Proctored examinations; and
  • New or other technologies and practices that are effective in verifying student identification.


The My AHUNoteBook system is the University's authentication and security measure to ensure that accounts are managed more securely across the LMS. All students of the university are provided a username and passcode to access My AHUNoteBook for secure access to University's Learning Management System (LMS). New students receive their My AHUNoteBook access after completing all required admission steps.

Students are responsible for providing their complete and identity information in any identification verification process. It is against University policy for a user to give someone his or her password or to allow others to use his or her account.

The University uses Populi as its LMS. The LMS integrates with University authentication services to ensure appropriate and secure student access to courses. All users of the University’s LMS are responsible for maintaining the security of My AHUNoteBook and passwords, or any other access credentials as required. Attempting to discover another user's password or attempts to gain unauthorized access to another person's files or email is prohibited.

In addition, the University provides instructors access to class rosters that includes student photos associated with their name and account. The LMS also provides student photos associated with their account and this is visible in areas of the course including the discussion. Live Chat of students interacting in the course is also a feature of the LMS.  As technology and personal accountability are not absolute in determining a student’s identity, faculty members are encouraged to use these technologies and to design courses that use assignments and evaluations that support academic integrity.

American Heritage University of Southern California complies fully with the provisions of the Family Educational Rights and Privacy Act (FERPA), 20 U.S.C. 1232g. This act protects the privacy of student information in distance education by requiring, with certain limited exceptions, that the student's consent must be obtained before disclosing any personally identifiable information in the student's education records. Additional information on FERPA and student record access can be found at: