Administrative Policies

Administrative Policies of American Heritage University of Southern California

The University has in place administrative policies to align its operations, set behavioral expectations across the University system, and communicate policy roles and responsibilities when appropriate to do so. Administrative policies will require or prohibit specific actions of faculty, staff, or students, as well as external individuals who use University resources or services, as appropriate.

Polices

01

Graduation Checklist

Step 1: Make sure you are eligible. You are eligible to graduate if you meet the following conditions:

  1. Bachelor of Business Administration (BBA): For a student to graduate with their BBA, they
    must complete the required core courses offered. In addition, the student must finish their
    studies with a cumulative grade point average of 2.0 or greater.
  2. Master of Business Administration (MBA): For a student to graduate with their MBA, they
    must complete the required core course offered. In addition, the student must finish their
    studies with a cumulative grade point average of 3.0 or greater.

Step 2: If you haven’t already graduated or applied to graduate, make sure you apply to graduate no later than the first week of June each year. If you have questions, please call (909)884-9000 ext 112.

Step 3: Make the June deadline to have your name printed in the Commencement program. This applies to all eligible Bachelor’s and Master’s students. Students who do not wish to be listed in the Commencement program should contact the Office of the Registrar at (909) 884-9000.

Step 4: Please check with your family to determine ticket needs. Let us know who is coming to celebrate with you before the June deadline.

Step 5: Review Cap and Gown information as stated on the graduation application form.

After completing the steps above, you will need to pay your graduation fees. The fees are set as follows:

 

AHUSC Graduation Fees

Description

Cost

What is Included

Bachelor of Business Administration (BBA) | Registration Form(PDF)

$250
Non-refundable

Cap & Gown, Official Transcripts (One copy), Diploma Certificate, Diploma Cover, and Award Letter

Master of Business Administration (MBA) | Registration Form(PDF)

$250
Non-refundable

Cap & Gown, Official Transcripts (One copy), Diploma Certificate, Diploma Cover, and Award Letter

Bachelor of Business Administration (BBA) & Master of Business Administration (MBA)

$500
Non-refundable

Cap & Gown, Official Transcripts (One copy of each), Diploma Certificate, Diploma Cover, and Award Letter

02

Change of Contact Information

Students can change their contact information anytime by downloading the Change-of-contact-information form (You need Adobe Reader to view and print this form). This form will allow students to change:

  • Temporary/Local Address
  • Primary Permanent Address
  • Emergency Contact Information
  • Personal Email Address
  • Cell Phone Number

The completed form must be sent to the registrar’s email: registrar@ahusc.net or by mail to

Office of the Registrar

9227 Haven Ave, STE 210,
Rancho Cucamonga CA 91730

03

Password Policy

  • Login ID & Password: Use the login ID and password provided by AHUSC to authenticate you in the LMS. We recommend a strong password no less than 10 characters as recommended in Populi.
  • Your Responsiblity: You are responsible for safeguarding your passwords. Do not share or disclose your password to anyone including friends or family. If someone else has your password, that person can access your personal data. No one should be given your password even someone from your department. In the event that someone else has learned your password, you should change it immediately.
  • Password Changes: It is strongly recommended that you change all your passwords regularly, at least once per year.

04

Non-Discrimination Policy

American Heritage University of Southern California is committed to encouraging and sustaining a learning and work community that is free from prohibited discrimination and harassment. The university prohibits discrimination on the basis of race, color, religion, national origin, disability, veteran status, sexual orientation, gender identity, sex, genetic information, or age in the administration of its educational policies, admission policies, employment, or any other university program or activity. The university also makes good faith efforts to recruit, employ and promote qualified minorities, women, individuals with disabilities, and veterans. It admits qualified students to all the rights, privileges, programs, and activities generally accorded or made available to students.

The university also does not tolerate harassment of any kind. Sexual harassment and sexual misconduct are forms of sex discrimination and prohibited by the university. Questions or comments about harassment or discrimination can be directed to the Dean at: dean@ahusc.net

05

Transfer Credit Policy

AHUSC understands that all of our prospective students have previously completed some form of college education. All applicants can request that credits previously completed at other universities be considered for transfer into AHUSC. The applicant seeking the transfer of credits will need to provide written notification to the Dean’s office containing the title and name of each course along with a copy of the course description and the name of the university where the credit was earned. Credit transfer request are processed using a standard that attempts to match possible transfer credits to degree program requirements at AHUSC.

In order to accept transfer credits, the Registrar will review official catalogs from the institution where the courses were taken for credit. If necessary, the Registrar will request the Dean to review the material to help ensure there is a match between the potential transfer credits and the requirements of the AHUSC degree program. Credits requested for transfer should have been completed no more than seven years prior to being requested for transfer into AHUSC.

The Registrar may require the applicant to provide additional information in order to help support the evaluation process. In addition to an official transcript from the previous university, additional types of information may be requested including but not limited to the following:

  • Syllabi of courses being considered for transfer credit
  • Official catalog(s) covering the dates the courses were taken and the number of possible transfer credits allowed is based upon the following requirements:
    1. Undergraduates: Can transfer up to 75% of their Bachelor’s degree program from other programs and institutions. Only courses with a grade of C or higher (2.0 on a 4.0 GPA scale) can be considered for transfer.
    2. Graduates: Can receive transfer credit for up to 50% of the program. Only 6 units/credits can be applied to core courses and only graduate courses with the grade of B or higher (3.0 on a 4.0 GPA scale) can be considered for transfer.

 

Please note: International students looking to obtain transfer credit from an institution located outside of the United States will need to obtain a detailed course-by-course evaluation from any member of the following evaluators located on our website: https://ahusc.net/International-Applicants.html.

06

Admission Policy

Selection Criteria

AHUSC’s admission policy is unique in that any prospective student must have completed two years of university coursework equivalent to 60 credits/units or an Associate of Arts/Science degree from a community college or university.

It is generally expected that the prospective students must have received a high school diploma, GED, or their equivalent. In addition, applicants must possess or have completed the following:

Admission Requirements for the Bachelor of Business Administration

  • Credit/Unit Requirements: A minimum of sixty (60) semester units or the maximum of (90) qualifying credits which must include a minimum of thirty (30) semester units in general education with two courses in Humanities, Natural Sciences, Social Sciences, plus English Composition I, English Composition II, one Mathematics course and one additional course from either the area of Humanities, Natural Sciences or Social Sciences.
  • English Proficiency Requirement: AHUSC requires that all prospective students whose primary language is not English have sufficient command of the English language to benefit from instruction at the institution. Coursework is offered entirely in English. It is required that students must be able to communicate effectively in English to complete courses.
  • Online Education Requirements: To ensure your success in our programs, you will need access to and use of the hardware and software listed on our Distance Learning Requirements Page.

    Prospective students whose primary language is not English may be required to the Test of English as a Foreign Language (TOEFL) at their own expense. AHUSC will accept TOEFL results of 500 or more on the paper-based exam or a score of 61 on the internet version (TOEFL iBT). Visit https://www.ets.org/toefl to learn more.

Admission Requirements for the Master of Business Administration (MBA):

  • Degree Requirement: A Bachelor’s degree from Institutions accredited by agencies that are recognized by the United States Secretary of Education and/or the Council for Higher Education Accreditation (CHEA). For students outside of the United States, please visit the International Applicants page for more information.
  • A current Resume or Curriculum Vitae (CV)
  • GPA Requirement: Undergraduate grade point average of at least 2.0 (on a 4.0 scale).
  • English Proficiency Requirement: AHUSC requires that all prospective students whose primary language is not English have sufficient command of the English language to benefit from instruction at the institution. Coursework is offered entirely in English. It is required that students must be able to communicate effectively in English to complete courses.
  • Online Education Requirements: To ensure your success in our programs, you will need access to and use of the hardware and software listed on our Distance Learning Requirements Page.

    Prospective students whose primary language is not English may be required to the Test of English as a Foreign Language (TOEFL) at their own expense. AHUSC will accept TOEFL results of 530 or more on the paper-based exam or a score of 71 on the internet version (TOEFL iBT). Visit https://www.ets.org/toefl to learn more.

Note: AHUSC does not provide Visa services or vouch for student status.

Admission Process

American Heritage University of Southern California (AHUSC) is dedicated to working with prospective students throughout the application and admission process. Our curriculum is designed for distance learning online for students who desire to integrate advanced academic study with their professional lives in order to complete what they started and achieve their professional goals.

The business programs offered at AHUSC are developed to provide students with a wide range of knowledge, skills, and problem-solving abilities to respond to the ever-changing needs of the business and professional world in a changing multinational environment. For this reason, the application process focuses on assessing the student’s unique academic and professional history in determining whether AHUSC is an educational fit.

The Admissions Committee considers all aspects of an applicant’s background credentials in determining whether or not to recommend admission. As such, students who do not specifically meet all admission criteria are encouraged to apply and discuss their particular situations with an Admissions representative.

NOTE: Applicants accepted on a conditional acceptance must provide official transcripts and or required documentation within 60 days or will be academically suspended.

Questions about the application process can be addressed by contacting the Admissions Office by sending an e-mail to admissions@ahusc.net.

Steps for Admission

Since the University accepts students on a continuous enrollment basis, applications for admission can be submitted at any time during the calendar year. The steps to apply are as follows:

  • Step 1: Complete the online Application Form found on home page of AHUSC called “Apply Now” or visit https://ahusc.net/apply.php During the application, you will be required to submit the following:
    1. Provide a digital copy of a current government-issued photo ID. All students are required to submit documentation of a current government-issued photo ID. (State-issued Driver’s License or ID)
    2. Résumé or Curriculum Vitae (CV) (For the graduate applicants only)
    3. Unofficial transcripts (if applicable)
  • Step 2: The applicant must provide official transcripts from all undergraduate programs and universities or colleges attended including the highest degree, if applicable, awarded by an institution accredited by agencies that are recognized by the United States Secretary of Education and/or the Council for Higher Education Accreditation (CHEA) or, for non-U.S. Institutions, an accepted foreign equivalent that is evaluated by any of the foreign degree evaluators listed on the International Student’s Page.

Transcripts are to be sent directly to the Registrar of American Heritage University of Southern California. This is accomplished by contacting the Registrar at the institution and making a request for the transcript to be forwarded to AHUSC. Usually, such requests are accompanied by required transcript fees to each institution.

Important Note: AHUSC may require prospective applicants to submit additional transcripts when applicants seeking consideration of prior credit for transfer to the graduate program. The applicant may be required to provide additional information such as a school catalog or syllabus to support the request for transfer. Applicants whose highest degree transcript does not indicate all courses completed in pursuit of the degree may be required to submit additional transcripts to substantiate credit.

Admissions Committee Review

When the applicant’s admissions file is complete, the Director will notify the Admissions Committee and the review process will begin. The Admissions Committee will look for two key factors:

  1. The potential for successful completion of the applicable degree program based upon the applicant’s prior academic work and the successful completion of Application.
  2. A match in AHUSC’s program that can help the student reach their educational goals.

Within 15 days of completion of the file, applicants will be notified of the admission decision. If there are specific questions about a file, the applicant will be given the opportunity to respond before a decision is made.

AHUSC understands that all of our prospective students have previously completed some form of college education. All applicants can request that credits previously completed at other universities be considered for transfer into AHUSC. The applicant seeking the transfer of credits will need to provide written notification to the Dean’s office containing the title and name of each course along with a copy of the course description and the name of the university where the credit was earned. Credit transfer requests are processed using a standard that attempts to match possible transfer credits to degree program requirements at AHUSC.

In order to accept transfer credits, the Registrar will review official catalogs from the institution where the courses were taken for credit. If necessary, the Registrar will request the Dean to review the material to help ensure there is a match between the potential transfer credits and the requirements of the AHUSC degree program. Credits requested for transfer should have been completed no more than seven years prior to being requested for transfer into AHUSC.

The Registrar may require the applicant to provide additional information in order to help support the evaluation process. In addition to an official transcript from the previous university, additional types of information may be requested including but not limited to the following:

  • Syllabi of courses being considered for transfer credit
  • Official catalog(s) covering the dates the courses were taken and the number of possible transfer credits allowed is based upon the following requirements:
    1. Undergraduates: Can transfer up to 75% of their Bachelor’s degree program from other programs and institutions. Only courses with a grade of C or higher (2.0 on a 4.0 GPA scale) can be considered for transfer.
    2. Graduates: Can receive transfer credit for up to 50% of the program. Only 6 units/credits can be applied to core courses and only graduate courses with a grade of B or higher (3.0 on a 4.0 GPA scale) can be considered for transfer.

 

Please note: International students looking to obtain transfer credit from an institution located outside of the United States will need to obtain a detailed course-by-course evaluation from any member of the following evaluators located on our website: https://ahusc.net/International-Applicants.html.

07

English Proficiency Requirement

Students whose primary language is not English must have sufficient command of the English language to benefit from instruction at this university. Coursework is offered entirely in English. It is required that students must be able to communicate effectively in English to complete courses. TOEFL results of 550 or above will be used to determine the extent of English proficiency and thereby, student placement. The I-20 Form for International Applicants is not required as these services are not offered.

08

Withdrawal and Refund Policy

Cancellation

A student has the right to cancel an Enrollment Agreement, a course, or a program. The following refund policies are applied.

Refund Policy

AHU has and maintains the following policy for the refund of the unused portion of tuition fees and other charges in the event the student does not register for the period of attendance or withdraws therefrom at any time prior to completion of the courses or otherwise fails to complete the period of enrollment. The institutional refund policy for students who have completed 50% or less of the course of instruction shall be a prorated refund.  Notice of cancellations shall be in writing; however, the initial notification to the university can be in any means available to the student. For the purpose of determining a refund under this section, you shall be deemed to have withdrawn from a program of instruction when any of the following occurs:

  • You notify AHUSC of your withdrawal or as of the date of your withdrawal, whichever is later.
  • AHUSC terminates your enrollment for failure to maintain satisfactory progress; failure to abide by the rules and regulations of the institution; absences in excess of maximum set forth by the institution; and/or failure to meet financial obligations to the School.
  • You have failed to attend class for three (3) consecutive weeks.
  • You have failed to return from a leave of absence.

Cancelling Enrollment Agreement/Withdrawal

To cancel an Enrollment Agreement or withdraw from the university, the student must notify American Heritage University of Southern California using any of the following means available to the student

  • Via mail: AHUSC Attn: Registrar 9227 Haven Ave STE 210, Rancho Cucamonga, CA 91730
  • Via Emailregistrar@ahusc.net
  • Via Phone: (909)884-9000 ext. 113 or Fax: 909-467-1199

If a student cancels the Enrollment Agreement or withdraws from the university within the first seven calendar days after the start of their class, then the student will receive a 100% refund of all monies paid. However, if the student cancels the Enrollment Agreement or withdraws from the university after the seventh calendar day of the scheduled start of the class then the student will receive refunds according to the proration refund chart described below.

The effective date of the cancellation will be the date the student first notified AHUSC. via email, telephone, fax, etc. or the date of the postmark indicated on the request letter sent through the US Mail. The refund due will be provided within 30 days of the date of notification.

Course Length

Cancellation Week

Percentage of Refund

8 weeks

2nd day of class to end of week 1

90%

 

2nd

75%

 

3rd

65%

 

4th

50%

 

5th

0%

*Refundable tuition is the total course tuition minus the registration fee.

Registration Fee Refund Policy

Registration fees are non-refundable 7 days after the start of a student’s initial term.

The following is an example of how the prorated refund works for an 8-week BBA course:

  1. If the student pays $450 tuition and registration fee ($280) for the term and withdraws within the first 7 days of the start of the term, then the full tuition of $450 plus the registration fee of $280 will be refunded.
  2. If the student withdraws after week one, then the $280 registration fee is non-refundable
  3. If the student pays $450 tuition for the term and withdraws, depending upon the day the student notifies AHUSC of their decision to withdraw, the student will receive the following:

Example: Student pays $450 in tuition and $280 registration fee:

Week

Tuition Refund to Student

Registration Refund to Student

Total Refund

First Day of Class

100% = $450.00

$280.00

$730.00

First Week after 1st Day

90% = $405.00

$280.00

$685.00

Second Week

75% = $337.50

$0.00

$337.50

Third Week

65% = $292.50

$0.00

$292.50

Fourth Week

50% = $225.00

$0.00

$225.00

Fifth Week & After

   0% = $0.00

$0.00

$0.00

09

Articulation Agreement

An articulation agreement benefits the student who wishes to transfer out of American Heritage University of Southern California. Upon the assessment of Apollos University’s curriculum, AHUSC has found and matched similarities with their educational program offerings and they will accept AHUSC students with the opportunity to complete their education at their institution.

 

09

Maximum Credits Awarded

  • Bachelor of Business Administration (BBA): The university requires a minimum of 60-semester units for admission, and may accept a maximum of 90-semester units in transfer toward the Bachelor’s degree for course work completed at an institution licensed by California’s Bureau for Private Postsecondary Education, or by an institution appropriately accredited by an accrediting agency recognized by the United States Department of Education, or an accrediting agency recognized by the Council for Higher Education Accreditation (CHEA); or, for non-U.S. institutions, an educational institution approved by an equivalent authority. In addition, credit earned for military schooling may be accepted for transfer. Credit earned from undergraduate courses for which a grade of [C] or higher was earned will be considered for transfer.
  • Master of Business Administration (MBA): The university may accept a maximum of 6 graduate semester units in transfer toward the Master’s degree for graduate course work completed at an institution licensed by California’s Bureau for Private Postsecondary Education, or by an institution appropriately accredited by an accrediting agency recognized by the United States Department of Education, or an accrediting agency recognized by the Council for Higher Education Accreditation (CHEA); or, for non-U.S. institutions, an educational institution approved by an equivalent authority. Credit earned in graduate courses for which a grade of “B” or higher was earned will be considered for transfer. To enable the evaluation of prior college work, official transcripts must be provided to the University.

10

Course of Study Plan (CSP)

A Course of Study Plan (CSP) shall be completed for all applicants who have been accepted to an academic program at AHUSC. The CSP shall indicate the program requirements required to complete the program. Also, indicated on the CSP is any credit awarded. Credit awarded may be in the form of transfer credit. Any credit awarded may reduce the length of time, as well as cost to complete the program. Applicants are required to review the CSP carefully. Once the enrollment agreement is signed, the CSP is locked and the student is bound to those program requirements. Transfer credits are awarded after a student signs the enrollment agreement with the submission of original transcripts and a Transcript Evaluation Form plus fees.

Administrative Forms

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